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Free Virtual Assistant Test Drive… July 11, 2008

Posted by Virtual Assistant in Administrative Assistant, Fun Stuff, Marketing, Productivity Coaching, Virtual Admin, Virtual Services, entrepreneur, small business, solo professional, solopreneur, virtual assistance, virtual assistant.
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I cannot wait for the 16th. I am going on a very much needed vacation!

Just thinking about being in the sun by the pool has totally inspired me to be giving! So for a limited time I am offering a fabulous deal…

FREE Virtual Assistant

FREE Virtual Assistant

But you have to hurry because it will only be available in August 2008!

If you have always wanted to try out a virtual assistant or just have some extra tasks you haven’t been able to complete, get them done for FREE!

In August you can Test Drive our services! When you purchase just 2 hours of administrative or light marketing services you will receive 2 hours FREE! Now that’s buy one get one!

Our usual Test Drive is great but you have to buy five hours in order to get your free 2 hours – I told you I was feeling generous!

Visit us today and fill out the form on our contact page to inquire about this specific Test Drive program!
http://www.ondemandvirtualservices.com/contact.htm

What To Do When Fear Rears its Head June 20, 2008

Posted by Virtual Assistant in Fun Stuff, Web Marketing, small business, virtual assistant.
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I am so lucky to be working with THE Soulful Coach Joanna Lindenbaum of Soulful Coaching for Busy Women. I came across the below article while providing some article submittal work for her. I just had to share it with you all.  She is amazing and her insights are empowering - after you read this be sure to sign up for her newsletter so you can get part 2 of this article. 

We all know the feeling. You have just set an exciting, compelling goal for yourself. Maybe the goal is to climb Machupichu or to create a new career or to begin dating again or to finally tell that less-than-supportive friend how she has hurt you. Whatever the goal is, it is something you know that you really want deep inside. You know you want it because – even if only momentarily – your heart skips a beat or everything simply comes into alignment.

 And then the fear sets in.

We all experience fear differently. It rears its head in many creative ways. Yet, one thing is true about fear across the board: If you don’t take care of the fear as it comes up, your chances of achieving those juicy goals that you set out for yourself decrease drastically. And, even if you do achieve those goals, when you have not addressed your fears, the road towards achievement is often tinged with anxiety or fatigue instead of joy and confidence.

 So, what can you do when fear rears its head?

I love working on fear with the women I coach because I know that when we work with their fear and explore it, their juicy goals become much more attainable and real. Here are the first  3 of 7 steps towards action when fear comes up in your life:

1) Identify How Your Fear Expresses Itself in Your Life

Fear takes us hostage because it does not always immediately identify itself as fear. These “fear-based expressions” are often much trickier than we first realize, yet so important to identify and pay attention to them because they often cause pain and anxiety in our lives.

There are three main ways in which are fears become expressed in our lives. I call them “fear-based expressions”:

a)Body-based Expressions: These are fear-based symptoms that are expressed distinctly in our bodies. Perhaps we get a stomachache, our head begins to throb, or that old knee injury makes itself known.

b)Self-doubt and Criticism Expressions: Fear often expresses itself through self-doubt and self-criticism. We tell ourselves things like, “You could never achieve that!” or “You’re not good enough” or “Who do you think you are? You don’t deserve that.”

c)Self-sabatoge Expressions: Self-sabatoge symptoms are the obstacles that we put in our own way. We often soothe our fears by sabatoging ourselves and our goals: by becoming indecisive, by “losing” documents, by forgetting to set the alarm, by deciding to do the laundry instead of writing the cover letter, on and on. My personal favorite sabatoge technique is to overbook my schedule. Does that sound familiar?

Action Step: What are your fear-based expressions? Take a few minutes and make a list of all the body based, self-doubt based, and self-sabotage based ways fear plays out in your life.

2) Identify What’s at Risk

It is my firm belief that fear always arises as a “red-alert” that there is something for us to risk if we pursue a particular goal. For example, if you were to begin dating again, perhaps what’s at risk is getting your feelings hurt or finally letting go of your previous romantic partner. Or, if you were to pursue a new career, perhaps what’s at risk is your current salary or the connections you’ve made in your current position.

It’s important to ask the question, “What’s at risk for me if I were to pursue this goal?” because the risk IS what you are scared of.

Action Step: Journal on the following question – What’s at risk for you if you were to pursue your goal?

3) Name Your Fear and Embrace It

Now that you know what your REAL fear is (what’s at risk), it’s time to name it, feel it in your body, and embrace it. Yup, I’m serious. If fear is the big elephant in the room, and it’s not named or welcomed, then you can never really get to know it well enough to ask it to go away. Here’s a trick when  it comes to naming and embracing your fear: don’t be embarrassed about it. We ALL have fears, even the most successful or the most confident of us have fears that arise. It’s part of our human nature. You wouldn’t be human if you didn’t get scared sometimes.

Action Step A: Name Your Fear. Simply name it in a word or two or three. “I am scared of failing” or “I am scared of losing Jim” or “I am scared of wasting time”

Action Step B: Feel the fear in your body. Take a few moments. Slow down. Close your eyes and notice where the fear lives in your body. Do you feel it in your shoulders, in your stomach? How does your fear affect you physically?

Action Step C: Embrace Your Fear. Perhaps you want to write it on a big piece of paper and hang it up on your refrigerator or your bathroom mirror. Perhaps you want to carry it around in your purse for a few days. Perhaps you want to write it in an email that you send to yourself or your best friend. However you do it, make it a point of embracing the thing that you are scared of. This simple act will take some of the emotional charge out of the fear and allow you to see it for what it really is.

Congratulations! After these first three steps, you probably know much more now about the nature of your fear and how it affects your life. These are great strides towards releasing this particular fear from your life. The next steps include Determining How Your Fear Serves You, Tracking the Fear and Choosing a Different Way, which will be discussed in my next newsletter.

Article By Joanna Lindenbaum, Soulful Coaching for Busy Women

15 Tasks to Delegate to a Virtual Assistant… June 9, 2008

Posted by Virtual Assistant in Administrative Assistant, Marketing, Productivity Coaching, Virtual Admin, Virtual Services, Web Marketing, small business, virtual assistant.
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15 Tasks to Delegate to a Virtual Assistant and Comprehensively Build your Business

So you are thinking about hiring a virtual assistant? …but you are overwhelmed by the delegation process…

Here is a list of 15 tasks you can delegate to your virtual assistant and free up your time to have a more profitable business.

Get this free report now!

What is Social Networking? June 2, 2008

Posted by Virtual Assistant in Marketing, Productivity Coaching, Virtual Admin, Virtual Services, Web Marketing, small business, virtual assistant, web design.
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Social Networking: A social network service uses softwareto build online social networks for communities of people who share interests and activities or who are interested in exploring the interests and activities of others. -Wikipedia

Social networking is the result of the Web 2.0 revolution. Where the need for a more human oriented search was needed for the Internet. Search engines have provided us with an awesome tool to research and navigate through the web, but as the web grows so rapidly it is getting harder and harder to find what we are looking for. There are now thousands of social networking site but I have divided them into three categories below. 

Bookmarking: Sites like Digg, Technorati, Flurl, etc. allow you to create your own space on the web dedicated to your favorite links, blogs and more. Then your favorites are shared with everyone else through tags. The more people who research or add a certain tag the more popular that tag is. It creates a sort of voting or popularity situation. 

Bonus Tip: You want to have the more popular tags within your industry to increase your chances of being apart of a popular network.

The Complete Forum: The second category of social networking sites include MySpace, Facebook, Yuwie, etc. “Almost 25 million people visit MySpace every day–about three times the number who visit Facebook daily–and MySpace racks up about 46 billion page views every month compared to Facebook’s 16 million.” (PC World) When created correctly profiles of these sites can create an influx of traffic to your site, an expert web branding and a higher search engine ranking.

Bonus Tip: Quality not quantity. To insure that your profiles are serving the purpose of getting quality traffic, it is necessary to optimize each profile created with your industry keywords. Having 500 profiles with no company info or keyword specific copy will be pointless.   

The Controlled Forum: The third category of social networking is your own personal blog. While using all the same technology and concepts of the above two it is a more personal, controlled environment and by far the easiest to get noticed. Blogging is amazing way to take away the cold feel of the web. It creates an interactive forum for you to show your expertise, reach out to your customers and have them reach back if they choose. It has brought a new customer services to virtual businesses that is necessary for business success.

Bonus Tip: Do not Set it and Forget It. If you are starting a blog or have a blog, just like anything you do, it needs to be nurtured. You can create and manage a blog on your own for free! But do not set it and forget it. It will defeat the purpose - as the more activity and quality information you provide the more successful your blog will be!

For businesses, while still a challenge to stand above the crowd it is easier to create appealing content to people then to try and appeal to a crawling search engine robot. But just think of the possibilities if you appeal to both! It is said that social networking is shifting the use of search engines and soon, if you are not taking advantage of the free social network marketing you will miss out on over half of Internet users.

Social Networking Profile Creation & Management

Tips on How to Hire Your Virtual Assistant… May 22, 2008

Posted by Virtual Assistant in Administrative Assistant, Marketing, Productivity Coaching, Virtual Admin, Virtual Services, Web Marketing, small business, virtual assistant.
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Virtual Assistant Team
Since the Virtual Assistant industry has grown sooo much there are several important aspects to look for when researching a Virtual Assistant Team or Solo Entrepreneur for your organization.


First - Realize What You Need!

While a professional Virtual Assistant can help you organize yourself to be able to delegate appropriately you should have an idea of what type of Virtual Assistant you need. For instance if you have a web designer but they are a little pricey a Virtual Assistant with a Web Background is ideal! If you are a Real Estate agent a Virtual Assistant with a Real Estate specialty is just the ticket. There are also law, IT, transcription, translation, Microsoft, Mac & Accounting specialties (and I am sure much more).

Second – Where to Look…

There are many venues available to find your Virtual Assistant; as a matter of fact there may be too many! You can research on Google and other search engines but this can be timely and certainly isn’t great quality control. Another way to search is to visit the top Virtual Assistant Associations like The Virtual Assistant Chamber Of Commerce, or Virtual Assistant Forums where there are certain regulations to abide by and only some of the best VA Firms are members. OnDemand Virtual Services is currently working on a directory of Virtual Assistants as well and you can view the beginnings of this at http://groups.yahoo.com/group/northmetroatlva/. You can also use sites like Craigslist, Elance & Guru to find a Virtual Assistant.  Another great way is to ask your colleagues; a referral can go a long way.

Third - Stay Out of the Employee Mindset!

Although Virtual Assistants are providing you with Administrative services Virtual Assistants are not employees. So you would treat the hiring process & your future relationship like a partnership or vendor relationship. Just like any other vendor you would have certain expectations like:

-They should have a professional website
-They should have references and a track record that you can verify
-When you inquire about a Virtual Assistant’s services there should be some materials they provide to help you understand their services and the process of getting things organized to begin working with each other.

Fourth - Make it Official!

Once you have chosen a Virtual Assistant you want to make sure that everything is on paper so both you and your Virtual Assistant understand what the goals, payments and deliverables are between you.

-Be prepared to sign an agreement, proposal or contract.
-If their contract does not state it you may also want to draft a confidentiality agreement.
-Virtual Assistants can work hourly, by retainer or by project fee and usually require deposits:

Hourly – Per hour rate given for each project.
Retainer – A certain amount of hours are purchased monthly for a discounted hourly rate – paid upfront.
Project Fees – Per project rate is usually given if you are working on a project basis. An estimate range is given for the project and the Virtual Assistant will usually require a deposit and then submit the final bill which should be around the estimate given at the beginning of the project.  

-Don’t be surprised if a Virtual Assistants hourly rate is above $30 an hour. Even though you are in the mindset that an Administrative Assistant costs $15-$25 per hour you are not realizing that you pay a full time assistant a lot more. Take a look at the breakdown here.

You can have a whole virtual team or just one VA. Or hire an established company with a team of VA’s. But whatever you choose you will be saving money, time and increasing your productivity! Good luck with your search!

Virtual Assistant Services

Free Web Marketing – Is It Really Free? May 17, 2008

Posted by Virtual Assistant in Marketing, Productivity Coaching, Virtual Admin, Virtual Services, Web Marketing, entrepreneur, small business, solo professional, solopreneur, virtual assistant, web design.
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OK so you have seen millions of articles and blog posts about free marketing including article submittal, classified ads and social networking. But is this really free?

If it takes you 20 minutes to submit to each site whether it is an article, classified or social networking site and you submit to just 5 sites that’s already over an hour and a half! Not to mention writing the article or classified ads. Then there is adding your friends to your social networking profiles and spending time growing each network, Ugh! It’s daunting! Your looking to spend at least 5 hours to submit to only 5 sites! Could you allocate that weekly? You may do it once but then it will move to the bottom of the list and you will miss out on all the benefits! 

It makes more sense to gear your time towards your billable hours and leave the “free” marketing to us. Try it out! Using the complimentary lists of free sites below, test how long it takes to set everything up. You will see that it is quite the task and don’t forget the ongoing monthly management of it all! I am interested in your experiment - come back and leave a comment about how long it takes you.

Article Submission Sites

Classified Ad Sites

Social Networking Sites

 

I am getting paid to network online!! Are you? May 14, 2008

Posted by Virtual Assistant in Administrative Assistant, Fun Stuff, Marketing, Productivity Coaching, Virtual Admin, Virtual Services, Web Marketing, small business, virtual assistant, web design.
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I am so excited that I am getting paid to network online!!!
Jump on the band wagon for free and get paid to do what you are already doing!! And if you are not taking advantage of social networking at all - this a great place to start, especially since you know you will be paid for the time you put in!
Sign up for these two awesome social networking sites:
http://r.yuwie.com/virtualassistantmj
http://www.zenzuu.com/ondemand/signup.htm
Don’t miss out!
If you really do not have the time contact us today! We can help you setup your profiles to over 200 social networking sites – just think of the exposure!